All campaign data can be accessed via the buttons in the sidebar on the right side of the tabletop.
Direct access via sidebar:
- Characters: Player characters for the campaign. (PCs)
- Stories: Story text for the GM to use for organizing the campaign.
- Images and Maps: Images and Maps for use during the campaign. See Images and Maps topic.
- NPCs: Non-player characters for the campaign. (NPCs)
- Items: Items used in the campaign.
- Notes: Player notes for the campaign.
- Library: Access to reference module records. See Library and Modules topic.
Other campaign data:
- Encounters: Records for NPC group setup and placement. Accessed via button in Personalities list.
- Parcels: Records for item group setup and distribution. Accessed via button in Items list.
Campaign Data List
Each campaign data list can be accessed via the appropriate tabletop sidebar button.
The Character list is unique, and covered in the Character List topic.
For the GM, this list contains all the relevant records for the campaign as well as any data module records. If the GM makes a record public, it will be shown with a circled P icon. If the GM has shared a record with specific players only, it will be shown with a circled S icon, and the player names will be visible when hovering over icon. The GM can unshare records by clicking on the P or S icon. The GM will also see a small book icon if the record is part of a data module. If the GM edits the record, a small quill will be shown on the book icon.
For the player, this list contains any records shared by the GM. If a player does not have access to a record, it will not appear in the campaign data list.
The Notes campaign data list also shows the owner of the record.
Please see the The_Basics#Lists for details on editing the list. Only GMs can edit the campaign data list.
Most campaign lists also have a search box that will search the campaign data across all tabs for records with names that match the search criteria. Select and delete search text, or middle click search field, to clear the search.
Categories are a method to organize campaign data records into groups for campaign data management.
If a campaign data list support categories, a strip of one or more tabs will be shown on the bottom of the campaign data list. Records loaded from modules will be shown in one or more unique tabs for that module. There will always be at least one tab.
- Create Category: Right click on a tab, and select Add New Group menu option.
- Delete Category: Right click on tab, and select Delete Group menu option.
- Change Tab Color: Right click on tab, and select Cycle Style menu option.
- Change Tab Icon: Right click on tab, and select Cycle Icon menu option.
Data Record Windows
Most campaign data records are unique to the ruleset, since every game system has its own rules.
Players can only edit PC and Note data records which they own. The GM may edit any data record.
Campaign data records can be shared by dragging the record header link to the chat window or a character portrait; or by right clicking on the campaign data record window, and selecting the Share Sheet menu option.
Standard Header Features
Most campaign data records have similar headers. Some common header features:
- Record Link: This record link can be dragged and used in multiple locations.
- Drag to character portrait list to share with a specific player.
- Drag to chat window to make record public for all players.
- Drag to formatted text field link list (i.e. story record)
- Drag to map or image. (See Image Pins topic.)
- Record Name: The name of the record in the campaign data list.
- Lock Button: If lock button is red, this user can not edit this record. Otherwise, the lock button can be toggled to prevent accidental editing.
Character records (PCs) are unique for every ruleset. Please see the user guide topics for your specific ruleset (i.e. game system).
Story records are typically the same across all rulesets, and consist of a formatted text field below the record header. See Formatted Text Field topic for information on editing.
See Story Templates topic.
Maps and Images
Images have their own unique window format, but are typically the same across all rulesets. See Images and Maps topic.
NPC records are unique for every ruleset. Please see the user guide topics for your specific ruleset (i.e. game system).
NPC records typically have a location for tokens to be set for each record. This token will typically carry through into the combat tracker or encounter record, when the NPC record link is dragged onto those windows.
NPC records may also have a speech bubble to allow GMs to quickly add this creature to the speaking identity list below the chat window.
Encounter records are typically similar for rulesets which support encounters. There may be some unique ruleset features added to the encounter record header, such as Level, CR or XP.
For each NPC you want to add to an encounter:
- Drag and drop the NPC record link onto the encounter window.
- Enter the number of that type of NPC desired for this encounter.
- Assign a token for this type of NPC (if not already assigned from NPC record).
- Once a token is selected for the creature, additional copies of the token will appear for placement below the NPC entry.
- Drag and drop placement tokens onto a map. Once placed, the token image will be replaced with a check mark.
- When the encounter window is closed, all the pre-placed tokens are removed from the map.
The NPC list can be edited just like other lists for deleting entries. See Lists topic.
When you are ready to run the encounter, just click the arrow button at the bottom of the encounter window to automatically add the NPCs listed to the combat tracker, and place their tokens on the map. The encounter record link can also be dropped onto the combat tracker to add the encounter.
Item records are unique for every ruleset. Please see the user guide topics for your specific ruleset (i.e. game system).
Item records typically have an identification button to denote whether an item is identified or not. If available, item identification is an optional campaign feature controlled by the GM.
Parcel records are typically similar for rulesets which support parcels. There may be some unique ruleset features added to the parcel record header, such as Level or Total Value.
To add a new coin:
- Add a new coin list entry.
- Edit coin name.
- Edit coin amount.
To add an existing item:
- Drag and drop the item record link onto the encounter window.
- Enter the number of that type of item desired for this parcel.
To add a new item:
- Add a new item list entry.
- Edit item name.
- Edit item amount.
- Click on record link to edit item sheet.
See Lists topic for more information on editing lists.
When you are ready to distribute a parcel, drag and drop the parcel onto the Party Sheet inventory tab.
Note records are typically similar across all rulesets, and consist of a standard text field below the record header. See Text Field topic for information on editing.
The note record window may also contain a field denoting the owner of a note, as well as a checkbox allowing the owner or GM to make the note public.
Notes are intended primarily for player use within game - to make "notes" on the campaign, characters, etc. and the data is present within the campaign database only. Notes cannot be categorized into groups. They are not designed to be used for GM, system, character creation, campaign data, etc. as they cannot be exported into a module for re-use in another campaign - use story entries for this type of data.