I would recommend to try and find manual cases as we don't automate everything. Determination does have some automation. You can right click on the determination box on the charsheet to have options available. I'm not quite sure what you are referring to with the green and black circles. You might need to help me with showing me what you are referring to. I'm not planning on expanding the Notes section at this time as I would have to adjust many elements to make that available. The players can create those notes and then drag the link to the hotbar on the bottom. This is a shortcut area and it will open the relevant record with one of the function keys
I am sorry that your group experienced that. I think something might be up with the radial option and it's not being focused on the crew. I will look for a solution to this as I can see how much of a frustration this can cause.